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HOA General Meeting Minutes – 7.11.22

Kennedale Steeplechase Homeowners Association General Meeting 7 PM July 11, 2022
Faith Assembly of God Church, Arlington TX

All Board Members present: Jonathan Scheffrahn, President Kerrie Mushinski, Vice President

Mike Drybread, Treasurer

Sherry Newton, Secretary

The General Meeting was called to order by Jonathan Scheffrahn. The agenda was presented for all attendees to view.

I. Treasurer’s Report
Mike Drybread read the updated treasurer’s report.

There are currently 182 homeowners who are current out of the 184 in Steeplechase. Only one of those delinquencies is serious, being three years in arrears.

2nd Quarter
Beginning balance: $59,672.52 Ending balance: $55,598.49 *See attached report for detail

Steeplechase HOA is currently in a “break even” scenario. Mike is working diligently to keep costs at a minimum, especially the grounds maintenance for entries and common areas, which are the costliest budget item. Mike is also investigating a possible water leak at the entrance.

  1. Sublett Road Construction Update – Jonathan Scheffrahn, Mike Drybread and Kerrie Mushinski recently met with City of Arlington staff to discuss the upcoming road construction project on Sublett Road which will affect the entrances to our neighborhood. Construction is set to begin October 2022 with completion scheduled for late 2023. Initially, the wooded area across from the entrances will be cleared, followed by draining the pond and raising the road approximately seven feet. The purpose of the change is to improve water flow in the creek between the entrances and improve traffic safety. The newly created area will serve as a greenbelt. It will be flat with grass and no trees to accommodate the drainage area. There will be no flood zone change. Arlington city officials will hold a meeting 1-2 weeks before construction begins to answer questions. Make sure your contact information is up to date to get the email notification. All interested homeowners may follow the progress on the city of Arlington website.
  2. Directory Update – The current version of the Steeplechase HOA directory is the April 2022 version. 90% of all residents have agreed to be listed in the directory. This is a great way for us to look out for our neighbors and welcome newcomers to the neighborhood. If you have not signed up and would like to, please email Johnathan Scheffrahn.
  3. Alta Apartment Concerns

Several homeowners in attendance raised concerns about the Alta Apartment development adjacent to the Coker Valley and Derby Drive residents. The concerns were heard by the newly elected Mayor and Steeplechase resident, Hollis Matthews, along with the City Manager, Darrell Hull. The chief of police, Mike Holguin, was also in attendance.

Major concerns discussed were lighting, trash bins, and the lack of a guard rail on the fence line that connects directly to homeowners’ backyards. Residents are encouraged to direct all concerns to City Manager Darrell Hull at:

dhull@cityofkennedale.com.

HOA General Meeting

The Steeplechase General HOA meeting will be held on Monday July 11, 2022 at the Faith Assembly of God, 5100 US HWY 287, Arlington, Texas at 7:00 PM.

Here is the expected agenda for the meeting.

Proposed Agenda: 

  • Update on the Current HOA Budget & Finances – Mike 
  • Update on the upcoming Sublett Road Construction – Jonathan
  • Asking for help with improving the HOA directory and filling in the gaps of the people we don’t have listed (If anyone needs a paper version of the directory message me and I’ll bring them one to the meeting)  – Jonathan
  • Update on the concerns regarding the new construction of Apartments east of us  – Jonathan
  • Addressing any felt needs in the neighborhood – Financial classes, tech help, etc…

If you have questions email Jonathan at jscheffrahn@gmail.com.

HOA Meetings

Residents,

The Steeplechase HOA Board and General meetings will be held on Saturday, August 28, 2021 at the Faith Assembly of God, 5100 US HWY 287, Arlington, TX 76017. The Board meeting starts at 2:00 PM And the General public meeting starts at 3:00 PM.

Download the meeting agenda below. See you there!

BOARD: http://steeplechasehoa.us/production/wp-content/uploads/2021/08/Board-Agenda-August-28-2021.pdf
GENERAL:http://steeplechasehoa.us/production/wp-content/uploads/2021/08/General-Meeting-Agenda-August-28-2021.pdf

Thanks,

Steeplechase Board

HOA Board Opportunities

Dear Homeowners,
I am writing this letter to introduce myself and inform you of recent developments
with our HOA. At the May 15, 2021 HOA meeting Grady Fuller resigned as Vice
President of the Steeplechase HOA. At that same meeting the board appointed me,
Jonathan Scheffrahn, to serve in his place as Vice President of our HOA.
The second reason I am writing this letter is to announce that none of the current
board members wish to continue in their roles on the HOA board. They have all served
for many years and would like for someone else to have a turn. We need candidates to
fill the positions for the HOA and we also need volunteers to help us complete the
election. Would you be willing to help us?
Serving on the Board:
Almost everyone in our neighborhood is eligible to serve on the board. Here are
the requirements from Texas code Sec. 209.00591:
● You cannot cohabit with another current member of the board.
● You cannot have committed a felony or crime involving moral turpitude less than
20 years ago.
● You must be current on your HOA dues.1
We hope to have five members of the board to share the workload to make it
easier on everyone as follows:
● President
● Vice President
● Vice President
● Treasurer
● Secretary
If you are interested in serving in any of these positions we need the following
from you by June 25th at 5pm: Name, Address, Position, Email or Phone. You may also
include an optional short bio that we will post on the steeplechasehoa.us website prior
to the election. You can submit your candidacy via email to me at
1 This requirement was given to me from Roy Stott, the current Steeplechase HOA president.
jscheffrahn@gmail.com or by dropping it off at my house at 500 Steeplechase Trail
(drop box on my front porch), or by mailing to P.O. Box 705, Kennedale, TX 76060.
Why You Should Consider Serving:
I want to give you three reasons to consider serving.
● Reason #1 – It keeps your annual dues lower. By having a volunteer HOA board
we are able to keep the annual dues much lower than they would be if we had to
hire a company from the outside to manage our HOA. They have been
unchanged at $72 per year for a long time and my hope is we can keep it that
way.
● Reason #2 – A responsive and neighborly HOA board improves all of our
property values.
● Reason #3 – It gives you an opportunity to love and care for your neighbors.
Our hope is that beginning with this election we will have terms for two years and so our
next election would be in 2023.
Election Volunteers:
If you are unable to serve as a candidate we still need your help! We need volunteers
who will be willing to go door to door at the time of the election to help us distribute and
collect ballots. If you are willing to serve on this election committee please notify me at
jscheffrahn@gmail.com. Our next committee meeting will be on June 26th to make the
ballots and coordinate the election.
Timeline of the Election:
The candidates will be posted on the Steeplechase website by June 28th and the
election will be held July 2 through July 22 by paper ballot. They will be distributed by
volunteers going door to door and also available on the steeplechasehoa.us website.
Along with the ballot we hope to gather more updated information from our
neighborhood to have a more accurate neighborhood directory with things like phone,
email, and current occupation.
I’m looking forward to this new season in our neighborhood and I hope many of you will
be willing to serve either on the board or as a volunteer for the election as many hands
make light work.
Jonathan Scheffrahn
Vice President

Download the HOA Board Opportunity document:

HOA Board Opportunities

Dumping of Debris

Article V, Section 14 of the HOA Covenants & Restrictions prohibit dumping of debris on any lot of the subdivision. The Board of Directions consider this being applicable to any other property not belonging to the resident. Dumping of any type of debris on another property is in violation of this C&R and subject to immediate cleanup. If not removed within a reasonable time, the BOD will outsource the cleanup and bill the applicable resident.

Steeplechase Marqees

The two marquees at our entrances are under alteration. First comes a power wash to remove years of grime. Next, the shrubby at Coker Valley will be removed because it covers up the ID and the area for both marquees filled with attractive florals. As of October 22, the Coker marquee has been power cleaned by a local contractor, Casey Haddock (817 696 7690) whose charge was extremely reasonable. He let it be known that he would apply the same attractive rates for any Steeplechase homeowner to power wash garages, sidewalks, and driveways. If you want a comparison, check out the driveway and sidewalk at 1254 Elmbrook Drive (power washed in January).